OPTION I:   
Central Reservations Control-- Handled by Logistics  
When a master budget is all-inclusive, the cost of air travel usually becomes the single most costly item to be considered. As a solution to this challenge, Logistics offers a central reservations control. It  includes complete coordination of the agenda and the individual travel specifications of each attendee, with the most cost-effective negotiations the major air carriers have to offer.  

Mechanically, this means that Logistics monitors the travel requests of each attendee to guarantee on-time arrivals and departures, considering each reservation individually to assure that the best fares can be offered. Coupled with the advance negotiation necessary to name an official carrier, we have saved our clients up to 75% off of normal coach fares. In many cases this single service has transformed a very restrictive budget into one that can allocate moneys for the purchase of premium items and other incentive-building bonuses.  
  

OPTION II:   
Discounted Airfares-- Attendees make own arrangements  
Many times the budget of a meeting or convention is designed to pickup all charges with the exception of air travel, which is the responsibility of the attendee's division or office. For those gatherings, we have designed a system which still allows for:  
-A central control and monitoring of the travel patterns 
-A discounted structure of air fares available 
-Varying individual travel requests of each of the attendees 

With timely notification and proper negotiation, Logistics offers attendees a toll-free number to our travel desk which will not only research the best times and fares, but will allow additional discounts to meeting attendees. Furthermore, Logistics assists in coordinating the travel arrangements of the home office personnel and VIPs traveling to the meeting which allows for a considerable savings in your overall budget.  

Benefits of Organized Air Travel  
-Better organized tracking of travel patterns of attendees 
-Effective ground transfer movement between the airport, hotel  
  and return 
-Better coordination with the hotels to allow for preregistration 
   and advance arrangements 
-Increased capability of verification of correct travel patterns to  
  guarantee no interruptions to the agenda 
-Considerable savings to the travel portion of the meeting costs 
-A great savings in the overall budget for the travel required by  
  the home office personnel 
-Convenient ticketing procedures for the attendees 
-Possible savings in hotel penalty charges for late changes 
  
Meet and Greet Service   
Some companies make the mistake of "leaving it to the attendee" to get to the meeting.  Not only does this disrupt the agenda with late arrivals, but also it destroys the possibility of proper preparation by the hotel.  This factor alone can almost guarantee confused and frustrated attendees. Therefore, Logistics arranges for when the attendees leave the aircraft,  that they are met at the gate by a  smiling face, assisted through baggage claim and transferred to the hotel in comfort. Logistics takes care of all gratuities and porterage. Once at the hotel, while they check-in at the hospitality desk, their bags are taken directly to their preregistered rooms.  

Logistics considers the number of attendees involved in a meeting and the proximity of the airport to the hotel to effectively and less expensively run a "shuttle" operation to and from the hotel.  

Ground Transportation   
Logistics offers specialists in transportation coordination, crowd control and traffic flow. No matter how small the group, we first consider the comfort of the attendees and then the most efficient way to move the group.