Preconference Assistance    The name Logistics implies a multitude of resources from which to draw. By design, our entire staff is involved with their individual expertise in the creation and instrumentation of meetings.  Prior to the conference, we offer the following services:  1. Negotiating and Contracting of all Services Required for the Meeting  Logistics can assume accountability and responsibility at any time for room rates, food and beverage requirements, airline ticketing, ground services, special events and premiums.  Ideally, we research and purchase at rates beneficial to our clients.  2. Acting as Liaison Between All Vendors and the Client -Creation of an agenda of activities complimentary to the     conference   -Conducting of any necessary preconference planning meetings,     site inspections, etc.  -Maintenance of rooming manifests  -Reservation, adjustment and distribution of all airline ticketing  -Selection of menus and coordination of all food and beverage      functions  -Coordination with the audio-visual company to best design     meeting rooms and to engineer preferable us of given space  -Negotiation and handling of all gratuities  3. Theme Conceptualization  -Research and creation of collateral material to use for advance     mailing and at the meeting  -Design of a meeting logo  -Development of advance mailings of incentive mailings utilizing     and further enhancing the importance of the theme  -Orchestration of advance mailing of incentive materials and     meeting information   -Creation and management of special meeting activities in    keeping with the conference theme  4. On-Site Coordination    From our staff of experienced meeting planners and trip directors, we provide an on-site crew to assure detailed follow-through on the smallest details.  -Welcoming of attendees  -Organization of  all necessary personnel to assist arriving airline     passengers with baggage and boarding of transfer vehicles  -Handling of  all portage at the airport and at the hotel  -Coordination of  hotel bell staff to best facilitate arrival and     departure of baggage  5. Coordination of Registration and Staffing   -Coordinate trouble free check-in at the hotel  -Staffing of registration area and assistance of arriving attendees     with registration materials and information   6. Coordination of Meeting Operations   -Act as primary coordinator and liaison between client, personnel     and all audio-visual vendors, guest speakers, hotel staff, etc.  -Work closely with hotel and off-site vendors to insure "on-time"     functions and efficient crowd control  - Assist attendees with all logistics of conference functions, special     events and sporting activities  7. Management and Staffing of Hospitality Desk   -Hosting of an information/hospitality desk for the purpose of     central control of the meeting  -At assigned hours, make available tour and other local     information for the attendees  8. VIP Accommodations and Arrangements  -Insuring that all prearrival arrangements are made  -Coordination of necessary amenities  -Working closely with client to guarantee a relaxing and    productive meeting for all corporate executives  9. Assistance In Departure  -Production and distribution of departure notices regarding    dispatch time from the hotel to the airport  -Hosting of a departure hospitality lounge for the comfort of     attendees waiting for their airport transfers  -Coordination and supervision of the departure vehicle     scheduling